OPF Project Admin

Mission :

OPF Project Admin is responsible for performing secretarial and administrative duties for specific project(s). OPF Project Admin executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation, and assists the Business System Administrator with day-to-day activities.

Responsibilities
• Type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently. Oversee administrative tasks related to the project
• Answer telephone and handle requests for information at an advanced level.
• Communicate with stakeholders and assist in project documentation, set up and maintain project files and documentation in an organized manner
• Arrange travel schedules and reservations.
• Monitor accuracy, completeness and timeliness of all critical business systems transactions.
• Coordinate project schedules, meetings and office communications.
• Schedule conference rooms, audio/visual equipment and other materials as requested.
• Manage and track expenses
• Ensure project progress aligns with established timelines and goals
• Supervise and train others.

Requirements
• Proven experience as a project administrator or in a similar role
• Proficiency in project management software and MS Office suite
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Attention to detail and problem-solving skills
• Bachelor’s degree in business administration or related field is preferred